Tuesday, April 28, 2009

MailSteward: email archiving solution

I use IMAP which means that a copy of the email is always stored on the server, but I also like having a copy on my hard drive. Problem is that if you do that for a while, soon your Mail mailboxes become huge and then I am always afraid that there will be some kind of corruption of the files and i will lose all the data. Thus the need for an email archiving solution. MailSteward is one of those solutions. MailSteward archives all your email in a database. That gives you the ability to search, browse and get peace of mind that all your emails are safe and protected. MailSteward comes in three versions: Lite ($24.95), Regular ($49.95) and Pro ($99.95). The Pro version is overkill for the individual user but it is probably appropriate for organizations.

I use MailSteward, the regular version. The figure below shows the main MailSteward window.

004.png


The Settings button gives you a choice of which mailboxes you want to archive, what you want to name the file you are archiving, whether you want to include attachments and so on.

005a.png


The browse button gives you the ability to look at the database, sort by various criteria and read messages and look at attachments.


006a.png


The search field is very extensive and it lets you define searches in a myriad of ways and has the ability to search by fields or search by tags. If you use MailTags, MailSteward has the ability to search by tags that you have inputted using MailTags.

007a.png


I am obsessive about keeping all my email. I also belong to a multitude of mailing lists which generate a lot of traffic. MailSteward makes it possible for me to have a record of every email I ever get in a database format which isn't tied to any particular program.

Usage: If you belong to a few mailing lists, or feel the need to keep your emails for whatever reason, be they security, knowledge gathering, nostalgia, or just a proclivity towards being a digital pack-rat, you owe it to yourself to explore an email archiving solution. I use MailSteward: I love it and heartily recommend it. I will also in a few weeks talk about two other programs which help me keep my email organized, archived and searchable, EagleFiler and DEVONthink Pro Office.

15 comments:

  1. Hi there, awesome site. I thought the topics you posted on were very interesting. I tried to add your RSS to my feed reader and it a few. take a look at it, hopefully I can add you and follow.


    Email security service

    ReplyDelete
  2. Thanks for your post and welcome to check: here.

    ReplyDelete
  3. Nice stuff you got, very interesting to read.
    Well, I do have also in my sleeves, if you have time don't forget to visit SEO Services Company

    ReplyDelete
  4. nice post very well written. i appreciate quality of writing u haveMarkham Developer

    ReplyDelete
  5. nice post very well written. i appreciate quality of writing u havefrases

    ReplyDelete
  6. Nice stuff you got, very interesting to read.
    Well, I do have also in my sleeves, if you have time don't forget to visit
    Agen bola

    ReplyDelete
  7. Nice stuff you got, very interesting to read.
    Well, I do have also in my sleeves, if you have time don't forget to visit
    San Diego Escorts

    ReplyDelete
  8. Nice stuff you got, very interesting to read.
    Well, I do have also in my sleeves, if you have time don't forget to visit
    windows virtual private server

    ReplyDelete
  9. Nice stuff you got, very interesting to read.
    Well, I do have also in my sleeves, if you have time don't forget to visit
    Greenville Plumber

    ReplyDelete
  10. Nice stuff you got, very interesting to read.
    Well, I do have also in my sleeves, if you have time don't forget to visit
    Plumbing Greenville

    ReplyDelete
  11. Nice stuff you got, very interesting to read.
    Well, I do have also in my sleeves, if you have time don't forget to visit
    Houston Electrician

    ReplyDelete
  12. Nice stuff you got, very interesting to read.
    Well, I do have also in my sleeves, if you have time don't forget to visit
    Houston Electricians

    ReplyDelete
  13. Nice stuff you got, very interesting to read.
    Well, I do have also in my sleeves, if you have time don't forget to visit
    Birmingham website design

    ReplyDelete
  14. Hi, nice post this is very precise. Thanks for sharing.


    email archiving solution

    ReplyDelete
  15. Great ideas and information.. thanks a lot for sharing..


    Rory Welch

    ReplyDelete